Archiving Mail

[Craig Daters]

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Hello Everyone. We have been using MailScanner for a couple of years
now, and I must say that it is great! My company has been steadily
growing larger and larger, and we do business with quite a few people
via email. Our clients, upon seeing some sort of proof from us, will
give us an okay to print via email, and the need to archive mail for a
sort of paper trail when disputes arise has always been in the back of
our mind.

We have about 4 or 5 people who deal with these clients, and they hang
onto their mail for a couple of months before deleting everything.
Sometimes we instances come up where if we had the email, we would have
gotten paid for the job, but unfortunately was deleted.

I have been trying to work out a solution using MailScanner to archive a
months worth of mail, tar it up and burn these off to CD or something.

We have one MailServer, sitting on the Internet side of our firewall,
that all of our 20+ employees who have email, check via POP3.

Installed along side of MailScanner is MailWatch, SpamAssassin, ClamAV,
ViSpan, and SquirrelMail

I am curious to know if anyone is currently, or has considered, setting
up some sort of archiving action and how you may have approached it?
Does anyone have any thoughts or guidance.

I have looked through the FAQ's and am working my mind through the
"Archive Mail =" configuration so as to set up some sort of streamlined
process to maybe backup mail for these 4 or 5 users weekly, then all the
weeklys into a monthly, montly's onto a CD. as well as some way to
retrieve and view the messages easily to find the particular mail.

Any thoughts, ideas, or redirects? Any help or comments would be welcomed.

Thank you,

Craig D.

--

Craig Daters (craig at westpress.com)
Systems Administrator
West Press Print Communications

1663 West Grant Road
Tucson, Arizona 85705
(520) 624-4939
(520) 624-2715 fax

www.westpress.com

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